Teleworking: the opportunity to revolutionize companies and the way of working remotely

The crisis generated by the coronavirus in major economies around the world has begun to have immediate and long-term implications for the way we work and relate to each other:

• Negotiations at a standstill.
• Events and meetings suspended.
• Business trips cancelled.
• Forced change of workplace.
• Affect on the workflow.

Leaving aside the effects of the production stoppage and the costs derived from isolation and infection prevention measures, the outbreak of the coronavirus could be the catalyst for a major change in the corporate culture of companies.

In Spain only 27 % of the companies contemplate Telework as a work modality.

- Data from the National Institute of Statistics (INE).

It is likely that these days he has been overwhelmed by implementing these measures urgently, this emergency is the ultimate opportunity to reinventing the way we work and also of doing business.

It is time to move towards a delocalized integrated model, without centralized offices and with a network of global and interconnected workers.

Please note that teleworking is not just about changing location is also to create a flexible digital work environment.

Be aware and make a firm commitment to remote work.

Benefits of a flexible digital work environment

In today's competitive labor market, it is necessary for your company to acquire a new vision of work.

Rethink your production system by incorporating a digital environment and obtain the following benefits in the medium term:

• Savings in office costs for the employer.
• More flexibility for work-life balance for the worker.
• Increase and control of productivity.
• Savings in travel costs.
• Reduction of pollution generated during transportation.
• Stress reduction and reduction of absenteeism.

Competencies required of teleworkers

To successfully implement teleworking in your company, it is essential to know your staff well and select those profiles that have a set of skills that allow them to perform teleworking effectively, efficiently and effectively.

Make a good diagnosis of the necessary skills of the candidates to become teleworkers is part of the success of this modality, the most important are:

• Responsibility
• Fulfillment of their duty
• Contribution of ideas
• Time management
• Troubleshooting
• High level of collaboration
• Creativity and innovation
• Office suite management
• Good communication
• Decision making

Offshore work model

An offshore work system is based on ensuring that your teams continue to deliver value to the organization on a recurring basis regardless of not being located in the same physical space.

Some of the requirements that must be contemplated are:

• Adoption of Agile Methodologies with Sprints remotely.
• Correctly marked objectives.
• Well-defined roles and responsibilities.
• Well distributed tasks.
• Usage of digital, collaborative and secure tools for an adequate:
  • Team management:
    • Management of equipment availability and allocation.
    • Assignment and follow-up of tasks.
    • Increased team productivity.
  • Communication:
    • Videoconferencing system and remote meetings.
    • Information and coordination tools.
  • Knowledge transmission and storage:
    • Repository system.
    • Unified and shared information.
  • Execution of processes and follow-up of tasks and projects:
    • Simultaneous real-time consultation and editing of documents, reports, presentations and databases by several team members.
    • Adequacy of interactions based on co-creation and teamwork in a delocalized way.
    • Creative sessions, discussions.
  • Definition of metrics to visualize the value contribution of the teams.
• With a technical team that must ensure:
  • Appropriate hardware and software.
  • Adequate and secure VPN connection.
  • Agile remote maintenance and support.

Implementation and integral accompaniment

Think that securing change requires both investment and a change in corporate culture.

At Zemsania Global Group we offer you comprehensive support for the organizational transformation of your company, regardless of its size, by designing a customized proposal of roles, access to tools and best practices based on our certifications and experience and with our network of internal and external partners. partners and customers of trust.

Remember the following key points:

• The decision must be agreed between the company and the workers.
• Start with a partial and gradual implementation.
• Establish a collaborative work model.
• Provide training and job suitability courses to all members of the company. 
• Define clear objectives, routines and protocols for communication and group dynamics.

Do not hesitate, we will help you define the protocols for an optimal remote work environment, achieving the perfect fit for your organization. Contact us here