Why digitize HR processes?
- In a global economy where the remote working digital technology is a reality, digital technology is a must, and the digitization of documents and electronic signature play an increasingly crucial role.
- This revolution involves digitizing HR processes whose main objective is to improve the availability and management of all professional staff information.
- It is a very advantageous transformation for HR departments because it significantly improves communication with staff and external personnel.
- Moving towards digitization generates a positive impact on the environment.
Why is it necessary to digitize documents and processes?
The period we are living through has shown us that it is necessary to centralize information, In this way, you will always have at hand, in a matter of minutes and in a secure way, all the documents that may affect any person in the company and be able to be environmentally sustainable.
Digitization enables efficient management and communication, through tools marked by a logic driven by centralized data in a secure private cloud and avoids everything that represents paper and more paper.
- Contracts
- Day record
- Payroll
- Expense reports
- Vacations
- Certificates of training courses
- Medical examinations
- Selection Processes
- etc...
At Zemsania, we provide solutions and comprehensive support throughout the entire process of digital transformation for the HR department and other areas of the company.
The advantages for the company: time, space, efficiency, and privacy savings
From time, The staff that does not deal with archiving and management of paper documents can devote themselves to other activities.
From space, because dematerialization means freeing up rooms, closets, files and drawers.
Everything becomes automatic, fast, efficient and safe, in addition to guaranteeing a better privacy protection of employees, in accordance with the GDPR.
In addition, let's not forget that printing involves costs, which concern not only the printing itself, but also the machinery maintenance.
Controlling electricity and water consumption environment will thank us for it: fewer paper documents, more trees saved.
You will make your company more attractive from an employer branding standpoint.
Do not forget that Millennials and even more Generation Z pay a lot of attention to these aspects when choosing the company in which to develop their professional career.
The benefits for the team: streamlined procedures and better communication with the company
Even on the employee side, the advantages are not few. First, the employee you will easily find what you need and you will be able to access your file wherever you are.
Your presence at the company will not be necessary; it will be enough for you with connect securely from home or while traveling to access that particular document.
You will avoid many emails, phone calls, interruptions... And when you have to sign any document, the only thing you will need is a electronic signaturewill do everything digitally. Of course, if necessary, you will be able to download the document.
At Zemsania We will help you to improve your autonomy and self-management by achieving an agile, fast and immediate communication and allowing your human resources team to focus on other activities.
We can do a lot for your business. Contact us.